Admin & Office Manager

SEC Newgate EU is a Brussels-based advocacy and communications consultancy with a global presence as part of the SEC Newgate Group.

We are looking for a full-time Admin & Office Manager to ensure organizational efficiency and support both staff and senior management.

This is an exciting opportunity for a professional with strong people, project & multitasking skills strong keen to work in a stimulating, fast-paced, high-pressure and multicultural environment.

 

Responsibilities

• Oversee the daily operations of the office to maintain a productive and efficient environment.
• Coordinate office space management and front desk duties with the Receptionist.
• Develop and implement office policies and procedures to enhance performance and efficiency.
• Proactively identify areas for operational improvement and implement effective solutions.
• Provide quick support to troubleshoot office or administrative challenges.
• Oversee office maintenance and negotiate contracts with vendors and suppliers.
• Monitor office expenses and maintain budgets.
• Work in collaboration with the accountant to help with financial administration.
• Collaborate with our IT partner to maintain and improve office systems.
• Plan and coordinate company-wide events, meetings, and corporate activities.
• Partner with HR on onboarding processes, and ensure compliance with company policies and Health and Safety regulations.

 

Qualifications and requirements

• Proven experience (minimum 3 years) in office management, administration, or a similar role in a multicultural corporate setting, ideally in Brussels.
• Fluent in English and French.
• Strong proficiency in Microsoft Office.
• Excellent analytical skills, attention to detail, and organizational abilities.
• Strong communication and interpersonal skills, with the ability to collaborate across all levels of the organization.
• Ability to work proactively, autonomously and in teams.
• High level of flexibility, confidentiality, and professionalism.

We offer 

• A dynamic, multicultural, collaborative, and entrepreneurial work environment.
• The opportunity to work with a diverse and talented team.
• A competitive compensation package in line with your experience.

Start date

As soon as possible.

 

Apply

Send your CV and a short cover letter to careers@secnewgate.eu, with the subject line: Admin & Office Manager. Applications will be reviewed on a rolling basis, so we encourage you to apply as soon as possible.

For more information about our company, please visit www.secnewgate.eu.